Job in South Africa

Operations Administrator - G4S Deposita - South Africa

Deposita SA, a world renowned Cash Management Company Specializing in Smart Solutions For Banking, Retail & Wholesale Sectors has a vacancy in the Operations Department.

To ensure the efficient, timeous and accurate administrative support to the Director & the Operations department.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which support plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

1. Effective management of the Ops Department

• Review “Daily Site Performance” and coordinate appropriate actions with the team and or clients.
• Serve as the first point of contact for clients and users seeking technical and operational assistance.
• Prepare regular reports on expenses and office budgets.
• Record minutes of meetings and transcripts.
• Coordinate training for operations
• Organize a filing system for important and confidential company documents.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages)
• Arrange travel and accommodations for all staff.
• Coordinate office activities and schedule in-house and external events.
• Manage agendas/travel arrangements/appointments etc. for the senior management.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Check inventory records for accuracy.
• Carry out packing, crating, and warehousing, and storage duties in preparation for site-specific programs and shipment.
• Oversee customer-based queues and plan and allocate tasks to meet configuration requirements.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Provide a list of all equipment moved from the consolidation areas into sponsor shipping channels to project coordinators.
• Manage and maintain inventory to operating levels to avoid supply deficits.
• Manage the repair of equipment.
• Accepting responsibility for maintaining the security of all Information Assets entrusted to you.
• Any tasks or duties required of this position are not listed but are required of this role either regularly or on an ad-hoc basis.

2. Health & Safety

• Completing monthly health and safety checks
• Arrange monthly building services
• Maintaining office equipment as needed
• Participate in the safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant department

Minimum qualification & experience

• 2- 4 year’s experience as an administrative officer, administrator, or similar role
• A National Diploma In Business Administration
• Knowledge of office procedures.

G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 125 countries and 657,000 employees.

G4S operates in over 25 countries in Africa and employs over 105 000 people on the continent. At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce.

G4S is an organisation which is defined by its values, which are:

• We act with Integrity and Respect - Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.

• We are passionate about Safety, Security and Service Excellence - We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.

• We achieve this through Innovation and Teamwork - We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.

For more information on G4S, please visit: www.g4s.com

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.